Customer Grievance Policy

We at HipBar (“Hip Bar Private Limited”) value our customers, the network partners and assure them of a sincere and transparent service at all times. We understand the need and responsibility for technology driven businesses like HipBar to constantly evolve and improve the business practices to meet customer expectations. We take pride in keeping our customers at the center of all our activities. Despite our best intentions there is a possibility that there could be an inadvertent slippage in service quality due to the ‘human’ element involved in the delivery of service.

As a service organization, we promote "Excellence in Delivery" and therefore customer feedback forms an integral part of our improvement as an organization. The feedback provided by our customers is taken seriously, evaluated and adopted to improve our internal processes and training.

This policy document aims at communicating the various redressal mechanisms available to our customers, our service guarantee and redressal timelines.

Customer Service Principles

HipBar’s policy on grievance redressal follows the below principles.

The Customers can send in their Queries, Requests or Complaints in the following ways:

Online chat : Customers can go to settings -> Online chat and post a query, we will respond instantly.

Email: You can write us at [email protected] and submit your queries.

These mechanisms are dedicated to redressing customer complaints, providing instant online resolution wherever possible, and capturing customer feedback.

On receiving customer feedback, our executives will reach out to the concerned customers and ensure that all grievances are addressed as per the pre-defined Service Level Agreement communicated below.

Nature of Transaction

Charges

Loading money into wallet

Nil

Purchase at Merchant site

Nil

Wallet to Wallet transfer

Nil

Wallet to bank transfer (Prime Customer)

4%

Refund to Source account

Nil

Acknowledgement of Grievances:

If the complaint is not resolved within the SLA specified timelines or if the response provided is unsatisfactory, the customer can choose to escalate the concern to our Level 2 Escalation officer, citing the Complaint Reference Number.

Note - In all scenarios, a reference number will be provided for all future communications.

Note – Escalations without a complaint reference number will not be treated as complaints.

Customer Grievance Redress Escalation Matrix

As a discontent customer, we provide the benefit of escalation as below.

Escalation: Level 2

In case the customer is not satisfied with any of the following, he/she may escalate the issue by writing us at [email protected]

All escalations received with the required details such as reference number, will be addressed within forty-eight (48) working hours to seven (7) days, taking into consideration special cases involving a third party.

Escalation: Level 3

If the customer is still not satisfied with the resolution provided after a level 2 escalation, he/she can further escalate the concern by writing to the Grievance Officer

Email: [email protected]

Or

Fill the APPLICATION TO COMPANY BY CUSTOMER FOR REDRESSAL OF GRIEVANCE form

Click here to download the form and send it to below address,

No.34/72A,

Gandhi Nagar 4th Main Road,

Adyar, Chennai,

Tamil Nadu 600020

All grievances will be addressed and resolved within a maximum period of 15 working days.

Escalation: Level 4

If the customer is still not satisfied with the redressal provided even after 3 levels of escalations, he/she has the option of escalating to the highest level.

Note: Applicable only when the level wise escalation is followed.

Nodal Officer :

Naveen Chakravarthi

Email: [email protected]

Phone: +91-9790755442

Note: All grievances will be addressed and resolved within a maximum period of 15 working days.

Nodal Authority Functions & Powers

The functions & powers of the Nodal Authority are as follows.

  1. The Committee will address the grievance if the customer is not satisfied with the decision of the Customer Support team.

  2. The Committee will be responsible for ensuring timely and effective implementation of all regulatory requirements concerning customer service.

  3. The Committee shall have right to ask for all records from the Customer Support team and the customer.

  4. The Committee will look into the simplification of procedures and practices prevailing in the Company with a view to safeguarding the interests of customers of the Company.

  5. The Committee will review the regulations and procedures prescribed by the RBI for customer service and observe whether the same are adopted in spirit and intent by the Company and make suitable recommendations for rationalization of the same.

  6. The Committee will endeavor to proactively advise the Customer Support team on pending complaints.

*Users are requested to raise the concern to next level only if they do not get a resolution within the time frame mentioned above.